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      Prepare and complete a pay run 

      Overview: 

      • Learn how to prepare and complete a pay run. 

      Why prepare and complete a pay run? 

      You want to make sure that your employees are paid accurately and on time.  

      Note: You need to have a Payroll Officer access set up in Wiise to process finalised pay runs. 

      Note: When the Timesheet Approver approves a Wiise timesheet, entries that are created in the Wiise job journal are integrated to Wiise Payroll. You can then process the pay run from Wiise Payroll. 

      How to prepare and complete a pay run? 

      1. Make sure that Wiise Payroll is set up correctly. This includes setting up employees, payroll accounts, pay codes, and other relevant details. 

        Note: When you’ve finalised and approved employee timesheets in Wiise payroll, you can proceed to create a new pay run.  
      2. Select the New Pay Run button on your Wiise Payroll dashboard.  

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      3. The Create Pay Run screen displays. Update all relevant fields.  
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        1. Pay Schedule: Select the relevant schedule for this pay run.  
        2. Pay period starting: The date is based on a pay run that has not been created yet.  
        3. Pay period ending: By default, a pay run is run fortnightly. You can specify a pay period ending date.  
        4. Date pay run will be paid: You can specify when employees get paid.  
          1. If you select to manually add employees to this pay run or create pay run with empty pays, the import timesheet options disappear.  
      4. When you’ve finalised your selections, select Create to create the pay run.  
      5. Review the pay run and employees that are going to be paid.  
      6. When you’re ready to complete the pay run, select Action, then select Finalise Pay Run.  

        Note: After scheduling a pay run, the payroll administrator needs to complete a number of checks before finalising the pay run. These include and are not limited to:  
        1. Check all appropriate employees are included against the run 
        2. Check earnings against employees 
        3. Check leave accruals 
        4. Check leave balances 
        5. Check deductions and expenses or batch payments 
        6. Monitor for outstanding timesheets 
        7. Monitor for unapproved requests 
        8. Monitor for any qualification expirations 
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      7. A message displays to confirm that you're about to finalise the pay run.  
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        Note: In the Publish pay slips section when you’re finalising the pay run, you can select a suitable option or stay on the default selected tickbox to Do not make pay slips available until the “Publish pay slips” button is clicked. Your options depend on your Wiise payroll setup.  
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      8. Select Finalise to confirm the pay run or select Cancel to stay on the page. 
      9. You’ve prepared and completed a pay run process.  

      Tip: Once the pay run is finalised, the pay run for that period will be locked. To make changes to a locked pay run, you’ll need to unlock the finalised pay run.  

      Note: When you’ve finalised a pay run in Wiise Payroll, the Pay Run ID gets imported in Wiise. 

      Note: You can proceed to lodge employees pay through the enabled Single Touch Payroll (STP) which can be accessed from Wiise Payroll Reports menu.  

       

      What’s next? 

      Find out how to post the payroll journals in Wiise. 

       

      Need more help?  

      No problem, that's what we're here for. Reach out to support@wiise.com anytime you can't find what you're looking for.