Manage Wiise Payroll Setup settings in Wiise

Why manage Wiise Payroll Setup settings in Wiise? 

Update your Wiise Payroll Setup page in Wiise before importing your first pay run to post journals.  Doing this will help prevent any errors and ensure that Wiise is ready to process your payroll. 

How to manage Wiise Payroll Setup settings in Wiise? 

1. Select Wiise Payroll on your Wiise landing page. Then select Setup.  
2. The Wiise Payroll Setup page displays. Fill in the required fields.  
   
   1. General section: 
      1. Update a Journal Template Name; 
      2. Update a Journal Batch Name. As you'll be generating payroll journals, you can assign a related batch in this field.  
         
         Note: A journal batch allows you to group and differentiate collections of journal lines. 
      3. Recurring Journal Template Name: Select the journal template you want the month-end leave accruals journal batch to be created in. 
      4. Recurring Journal Batch Name: Select the journal batch you want the collection of journal lines for the calculated month-end leave accruals to be reviewed and posted in.   
      5. Bank Account No.: Enter the bank account that the company’s wages will be paid from.   
      6. Wiise Payroll Business Id: Your unique hyperlinked six-digit payroll file number generated when you register for Wiise Payroll. Select the link to be directed to Wiise Payroll.  
   2. Advanced section: 
      1. Select either Group Transactions by Employee Dimension or Group Transactions by Location Dimension based on how you want to organise imported payroll transactions which are set up for reporting. 
         
         Note: Group Transactions by Location Dimension works only when Advanced G/L Account Mapping is enabled. 
      2. Select Warn If Employees Without Dimensions if you want Wiise to let you know when employees don’t have dimensions or information categories.
          
         Note: You can use dimensions to categorise the payroll journal by department or cost centre. Learn more about Employee Dimensions.  
      3. Select Advanced G/L Account Mapping for a detailed method of mapping G/L accounts with Wiise Payroll account types.  
         
         Note: You set up Advanced G/L account for your business to handle multiple awards.  
      4. Select Auto-post Payroll Journal to post Payroll journals automatically after importing. 
      5. Specify the Deduction Grouping using the dropdown menu. Select one of the following grouping methods: 
         1. G/L Account: This is the default option and will group the imported payroll transactions for deductions by G/L Account. 
         2. Deduction Category: This option will group the imported payroll transactions for deductions by Deduction Category and will generate a separate journal for each deduction category.  
      6. Specify the Rounding G/L Account No. to post discrepancies when importing pay runs into Wiise. 
          
         Note: Discrepancies could occur due to differences in decimal values between systems. Only discrepancies greater than $0 and less than $0.50 appear as an additional journal line for the unbalanced amount.  
         
         Note: The deduction grouping method is only available while using simple G/L account mapping. In other words, deduction grouping will not work if Advanced G/L Account Mapping is enabled. 
   3. Timesheets section: 
      1. Select Enabled to allow integration between Wiise and Wiise Payroll.  
      2. Work type: You’ll need to copy new work types that you’ve created in Wiise Payroll into Wiise. Please note that if you don’t select the Work Type at this point, the employee will need to select it from their timesheet.  
         
         Note: To get an update of your Work Types, select Wiise Payroll from the Wiise landing page. Then, select Work Types. Then, select Action in the ribbon. From the drop-down menu, select Get Work Types.  The page displays the updated Work types imported from Wiise Payroll.  
      3. In Approver ID, enter the name of the person who’ll approve the timesheets. This will usually be the team manager.  
      4. In Gen. Prod. Posting Group, enter the usual product type that will link to the general ledger account. This will be based on how you’ve set up general posting.  
      5. Finally, in GST Prod. Posting Group, enter the usual GST or VAT type that will link this record’s transactions with the general ledger account. This will be based on how you’ve set up GST or VAT posting. 
3. You’ve now set up Wiise Payroll Setup.  

What’s next? 

Find out how to set up Business Settings in Wiise Payroll.  

If you have any questions, please reach out to support@wiise.com