Setting Up Employees
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      Terminate an employee 

      Overview:  

      • Find out how to terminate an employee 

      Why terminate an employee? 

      When an employee leaves the company, you'll need to terminate them to stop their pay and benefits. This ensures that the company's records remain accurate, that final payments are processed correctly, and that legal obligations are met. Whether due to resignation, redundancy, or dismissal, timely termination is an important part of managing the payroll process. 

      How to terminate an employee? 

      You can terminate an employee in one of three ways: 

      1. During a Pay Run 
      2. Directly in the Employee’s File 
      3. Through an Employee Details File Import 

      Terminate an Employee During a Pay Run 

      1. Within your pay run, select the employee you wish to terminate. 
      2. Select Actions. Then, select Terminate employee. 
      3. The Terminate employee update page displays. 
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        1. Enter the Termination date and the Termination reason. 
        2. Select Save.  

      Note: The employee’s record turns pink to indicate termination and show calculated earnings and any accrued leave to be paid out. 

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      Note: Select Actions to cancel termination if required.  

      Note: Leave Taken fields:  

      • Leave categories set to be paid on termination are calculated automatically. 
      • Uncheck the Pay out option if you don’t want certain leave to be paid. 
      • Pro-Rata Hours: If the employee is terminated during mid-pay period, hours are recalculated pro-rata. Check for accuracy. 

      Caution: Once a pay run is finalised, the employee becomes inactive and is highlighted in red. You cannot terminate the employee until all their pay runs are finalised. 

      Note: You can re-activate a terminated employee. Go to the employee’s details section. Select Re-Activate Employee to confirm the activation which makes the employee eligible for pay runs.  

      Note: Terminations via pay run are reported to the ATO through Single Touch Payroll (STP). The termination is marked as Is final and won’t appear in future STP submissions. 

      Note: When the Terminate Employee action is selected within a pay run you’re able to select the ETP/Redundancy option that appears to process Employment Termination Payments.  

      Terminating an Employee Directly in Their File 

      1. Go to the employee’s Details section. 
      2. Scroll to the bottom and select Terminate Employee. 
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        1. A prompt displays. Enter the termination date and select a termination reason. 
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        2. Select Terminate to mark the employee as inactive and exclude them from future pay runs. 

      Note: The termination is marked as Is final and won’t appear in future STP submissions. 

      Note: This method does not process a termination payment or notify the employee. 

       Terminating an Employee via Employee Details File Import 

      1. Go to Data Extracts in payroll settings. 
        1. Select the Data type as employee data and download the template. 
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      2. In the downloaded Excel spreadsheet, update the TerminationReason and EndDate for the employee. 
      3. Then, import the updated file back into Wiise Payroll.  

      Note: The employee will be marked as terminated and inactive, excluding them from future pay runs. 

      Note: The termination is marked as Is final and won’t appear in future STP submissions. 

      Note: This method does not process a termination payment or notify the employee. 

       

      What’s next? 

      Find out how to process a pay run. 

       

      Need more help?   

      No problem, that's what we're here for. Reach out to support@wiise.com anytime you can't find what you're looking for.