Purchase Orders & Invoices
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      3. Purchase Orders & Invoices

      Receive partial and multiple deliveries against purchase orders 

      Overview:  

      • Learn how to receive items in parts using warehouse receipts.

      Why receive partial and multiple deliveries? 

      Receiving partial or multiple deliveries allows you to process and use items as they arrive, even if the full order hasn’t been delivered. This is useful for: 

      • Urgent or priority items 
      • Backorders 
      • Staggered shipments from suppliers 

      Note: The purchase order remains open until all items are fully received. You can track delivery dates using the Expected Receipt Date field on each line. It's good practice to confirm delivery schedules with your vendor or split the order if needed. 

      Important: These steps apply only when the Location setup in Wiise has Require Receipts enabled.  

      How to receive partial and multiple deliveries? 

      1. Search for Warehouse Receipts on the top right-hand corner of the page. Select the related link and the page displays.  
      2. Select the warehouse receipt you wish to process.  

        Note: You can see the linked Purchase Orders in the Lines section. The lines show the total expected Qty. To Receive per item.  
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      3. Adjust the quantity to receive to reflect the number of items received in Qty. To Receive.  

        Note: Ensure the quantity entered is less than or equal to the quantity ordered. This is your partial receipt. 
      4. Select Home. Then, select Post Receipt.  
      5. A message displays confirming if you want to post the receipt. Select Yes to continue or No to cancel the request.  
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        Note: This records the receipt but does not post the invoice. 
      6. A Posted Warehouse Receipt is created. 

        Note: If your location setup has Require Put-away enabled, then search for warehouse put-aways and post the put-away. 

        Note: After posting, the Qty. Received and Qty. Outstanding fields updates to reflect the partially received items. The remaining quantity stays open in the original warehouse receipt.  

        Note: The Document Status field shows as Partially Received.  
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        Note: Repeat for future deliveries. When the next shipment arrives, repeat the steps above. Create or reopen the warehouse receipt for the same purchase order, update the Qty. to Receive, and post it. The purchase order remains open until all items are received.  
      7. Once all items are received, you can post and invoice the purchase order.  

       

      What’s next? 

      Find out how to track items on your purchase orders.  

       

      If you have any questions, please reach out to support@wiise.com