How to set up and manage pay schedules in Wiise Payroll

Why create pay schedules?

You need to set up pay schedules so you can pay your employees. Pay schedules allow you to automatically add employees to their usual pay cycle (weekly, fortnightly, and monthly). Wiise Payroll then uses the pay schedule settings to work out what to pay employees each pay run. 

You can create as many pay schedules as you like, for any combination of pay frequencies. You could have multiple weekly, fortnightly and monthly pay schedules, all running at the same time. 

How to create a pay schedule

Before you start, you'll need to have payroll administrator access to complete this step. Here’s how to set that up: 

  1. From the Wiise role centre, search for and select User Setup. 
  2. Find the USER ID you want to give payroll administrator access to. 
  3. Tick the box in the PAYROLL OFFICER column at the far right of the line. 

Ready? Here are the steps for creating a pay schedule:

  1. In Wiise Payroll, select Payroll Settings under the briefcase icon on the left-hand navigation bar. Then select Pay Schedules from the Pay Run Settings list. 
  2. Then to add a pay schedule, select Add on the top right-hand side. Set up your pay schedule settings like this: 
    • Name: Give the pay schedule a name — you’ll use this when you create a pay run, so make sure anyone who processes pay runs can easily identify it 
    • Frequency: The options here are weekly, fortnightly or monthly. This is part of the employees' PAYG calculation, so make sure you select the correct frequency. Check out the additional monthly pay frequencies setting at the end of this article — this helps you work out an employee’s average monthly hours  
    • Includes employees: Select either:
      1. None: Select this option if the pay run is not part of the usual cycle, such as when it’s used to process back pays, bonuses or commissions 
      2. Employees with this pay schedule as their default: This is the most common setting. Select this when the pay run is regular, and employees will always be attached to this pay run 
      3. Employees with timesheets in the following locations: Select this option if you want to separate the pay run into locations. If the employee works in more than one location, they might be processed in more than one pay run with the same time frequency. So you can manually adjust PAYG or super to make sure the correct calculations are made. If you select this option, make sure you enter a location/s. 
    • Pay PAYG via payment file to a nominated bank account: The pay run’s ABA payment file will include the PAYG amount. This will be sent to the ATO at the time of the pay run. If you select this option, you’ll need to enter the ATO bank details and reference number. 
  3. To finish up, select Save. 
How to edit a pay schedule
  1. In Wiise Payroll, select Payroll Settings from the left-hand navigation bar. 
  2. Select Pay Schedules from the Pay Run Settings list. 
  3. Select the name of the pay schedule you want to update and make your changes as needed. 
How to delete a pay schedule

You can delete a pay schedule from the Pay Schedule screen in Wiise Payroll: 

  1. Hover your mouse cursor over the pay schedule name – a red cross will then appear in the top right-hand corner of the window. 
  2. Select the red cross. 
  3. To finish, select Delete to confirm. 
How to use the monthly hours pay schedule

When you select a Monthly pay run frequency, a new setting will appear – Calculate monthly hours based on an annual average. 

  1. You can use this to work out average monthly hours for employees with advanced standard work hours set up in their profile. 
    • This setting uses a basic standard hours principle. For example, if an employee is set to work 19 hours per week, the monthly hours calculation will be 19 x 4.33333 – this amount won’t vary each month 
    • This is instead of paying set monthly hours, which would be based on the number of days in the month (paying different hours each month) 
  2. If you don’t use this setting, the employee's monthly hours will be worked out by the days the employee works. And how many of those days are contained in that month. The employee's monthly hours could vary from pay period to pay period.

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